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Registered Agent or Registered Office Services

Every Canadian corporation requires a registered office and a records office

The address must be a physical location in the province of incorporation or any province if you incorporate federally (postal boxes are not acceptable). 

A registered office (or registered agent's office) is important for three reasons:

  1. If a corporation is ever sued, the corporation is served with the court action documents by having the court documents delivered to the registered office. If the corporation does not file an appearance within 7 days of service (14 days for Small Claims court actions) the person who commenced the court action can obtain default judgment.

  2. The registered office is the place where the corporate registry sends the annual reports. If the corporation fails to file its annual reports for two years, the corporation will be struck from the registry of companies. It will cease to exist. If that occurs you may restore the corporation, but a restoration will cost about twice as much as what it costs you to incorporate the company.

  3. The registered office is the place directors of a corporation may send their notices of resignation. This becomes important because, if the corporation suffers financial difficulties, directors face personal liability for most debts the corporation owes to the government, such as unpaid payroll deductions, HST, corporate income taxes, and for two months of unpaid employee's wages.

The records office is the location where the corporation is required to keep its corporate records. 

The office must be open for public viewing of required information during normal office hours. Basically, any member of the public is entitled to review the incorporations documents and the lists of the registers of the directors and shareholders.

You may wish to keep your corporation's records offices with a law firm so that the lawyers may certify information about the corporate records of the corporation. Banks often require certified corporate records.

What INC Business Lawyers offers: 

It's our business to take care of the following items so you can attend to your business. 

  • We become the registered and records offices for your corporation. 

  • We send notice to the addresses you provided to us as your contact information if the registered office is served with a court action. 

  • We date stamp all notices which are delivered to the registered office. 

  • We will deal with any member of the public who wishes to view or to take copies while checking that the records are not tampered with and that the person only sees the records that they are entitled to see. 

  • We prepare your corporation's year end resolutions.

  • We prepare and file your corporation's annual report which must be filed with the corporate registry.

What will it Cost?

Only $200.00 CAD per year plus costs and applicable taxes. Costs for British Columbia are currently $44.89 for the annual report; Alberta and Federal corporations face similar costs.

 

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